List of active policies
| Name | Type | User consent |
|---|---|---|
| Terms and Conditions for the use of the University of London Information Systems | Site policy | All users |
| Student privacy notice | Privacy policy | Authenticated users |
Summary
All users of the University of London's information systems must accept the conditions set out below in order to use these systems.
Services and information supplied through the University of London's information systems are for users' personal use only. You agree to use the information systems only for your own purposes in connection with courses studied through the University of London and not to use them for any other purpose, including commercial purposes.
In using the University's information systems you agree to comply with the terms of the Joint Academic Network (JANET) Acceptable Use Policy (link).
If you breach any of these terms and conditions, the University may regard this as misconduct. In appropriate cases the University will deal with such breaches under the University's Code of Student Discipline set out in Ordinance 17 (link).
Full policy
Security
You are responsible for the security and use of your username and password. You are not allowed to use the account, username or password of any other user. You must not disclose your username or password to anyone else.
Content and Copyright
Copyright of all content in the University's information systems is owned or controlled by the University of London or its constituent Colleges or by third parties who have agreed to its inclusion within these systems. By accepting these conditions, you agree that this content is for your own personal use only and you agree not to: copy (with the exception of downloading which is permitted), edit, modify, adapt, reproduce, publish, re-distribute, reverse engineer, decompile, loan, sell, lease or rent this content, create derivative works based upon this content, commingle this content with other third party content, or otherwise deal in or make the content contained in the system, or any part of it, accessible to a third party.
By contributing content to any of the University's information systems you are granting a licence to the University of London and your College to reproduce this content, and you are also granting a licence to other users to download or copy the content in accordance with these conditions.
You agree not to contribute any material which would be a breach of someone else's copyright or would otherwise breach any of the conditions set out in the Acceptable Use Policies referred to in the Introduction to these Terms and Conditions.
The University of London reserves the right to remove, vary or amend any of the content which appears on its information systems at any time and without prior notice.
Your data
By accepting these conditions you agree to the collection and storage of your personal data for the purpose of facilitating your study on the Virtual Learning Environment (VLE).
Your data will be accessed by VLE staff and course tutors as relevant to the course you are studying. Your data will be stored for the duration of your registration with us and deleted after three years of inactivity. You will be notified before the account is deleted.
The University will carry out reporting and analysis of its users in order to improve and target its services. This is for overall planning purposes will not result in automated decision making regarding individuals. Reporting tools may identify patterns of behaviour that raise concerns about engagement, and the University may contact you to enquire about your welfare or if there is any support you require.
The University is bound by UK and EU data protection law. You can access our policy, contact the University’s data protection officer and find out about your rights in regards to your data at the following link: University of London Data Protection Policy (link)
Disclaimer
Whilst the University of London will endeavour to ensure that its information systems are normally available 24 hours a day, the University will not be liable if for any reason any of the systems is unavailable at any time or for any period. Access to the University's systems may be suspended temporarily and without notice if the University has to carry out maintenance or repair work, or in the event of system failure, or for reasons beyond the control of the University of London
The University of London information systems may contain links to other information sources outside the University's control. The University of London is not responsible for the content of these sources and accepts no liability for the consequences of any use made of these sources. The University gives no guarantee that these links will work all of the time and it exercises no control over the availability of the linked information sources. Likewise, references and links to any such sources must not be taken as an endorsement by the University of opinions expressed or services provided at those sources. The University takes no responsibility for the privacy policies of any linked information sources.
Summary
During the registration process, you will be asked to provide some personal data to the University of London. The statement below explains how the University will process this data.
Full policy
The data we collect
The University collects the following data:
- E-mail address
- Full name
- City and country of study
- Date of birth
- Teaching Centre
- Answers, grade and feedback to the CERTHE test
What we do with your data
The University processes the information for the following purposes:
- Managing your pre- registration test to study with us
- Carry out reporting and analysis on our student body to check and monitor our outcomes
The legal basis we use to process your data
The University has to have a legal basis for processing your data and relies on the following approach:
- Collecting the data is necessary for the performance of your contract with us as a pre-registered student
- Where we carry out reporting and analysis on our student body this processing is necessary for the performance of a task carried out in the public interest, in this case the planning and improvement of our academic courses
How long we keep your data for
Students who proceed with registering on the programme:
Your data will be added to your full student record and stored according to our standard student privacy notice.
Students who do not proceed with registering on the programme:
If, unfortunately, you do not manage to register on the programme, the University will take the following approach:
- A record of your results and personal information will be kept for 3 years. When that time has passed we will securely dispose of it.
Sharing your data with third parties
The University will share information relevant to your application and registration with your Teaching Centre.
The University may use an external contractor or 'data processor' to store or manage its data. It will process this data only for purposes specified by the University and will be bound by contract to meeting the University's obligations under the General Data Protection Regulation. Where data is passed outside the EEA, the University will take the relevant steps to ensure there is adequate protection in place.
Your personal data will not be passed to any other third party without your consent, except where the University is required to do so by law.
Your rights
You have a number of rights under the General Data Protection Regulation, such as the right of access to your data (the 'Subject Access Right').
For more information please see the University's Data Protection page.